Putting Together the “Puzzle” of Lesson Schedules (Music Teacher Tip #16)

Business, Lesson resources, Tips

If you have ever put together a fall schedule, then you know what I’m talking about when I say it’s like putting together a puzzle. Student, A needs to switch over to Wednesdays at 4 pm while student B needs to move up an hour, then let’s not forget students C, F, G, L, M, N, O, P…! It can get pretty crazy putting together the puzzle of lesson schedules.

Then on top of that craziness is trying to see when families are available on which day and time. They may tell you that they are available on Tuesday at 4 pm but they left out the fact that they can also come on Wednesday at 5 pm, and Thursday at 3:30 pm. That information could have helped you with your puzzle!


Watch this teacher tip to hear what I do to get ALL the day and times families are available, but not only that, times that may work even if it’s not ideal and then…, just to be totally clear, the times they are absolutely unavailable.

Please note: In the video, I mention a free PDF file you can download. I had forgotten I made it an editable Powerpoint version so teachers can edit it. Due to a number of emails I received, I went ahead and updated the file, adding a PDF as well if you don’t want to worry about editing. When you download the file, it will be a zip file. If you are on a mobile device, you will need to download an app such as iZip in order to open the zip file.

You can download the printable version here.

I hope it helps and remember all summer long, my online google form template will be available when you are an email subscriber! All the major work has been done for you, all you will need to do is go in and add/delete things as you see fit.

I hope this helps your lesson scheduling go a little smoother!


  1. Marie

    This is a great tip – I’ve done something similar but just asking for a 1st, 2nd, 3rd, etc. choices. I love the idea of them filling out every possible choice, will definitely use this!

    • Jennifer Foxx

      It definitely is the trick! I hope it helps! Thanks, Marie!

  2. BJ

    Jennifer, I missed the deadline for the email freebie, which I am assuming is the google form template mentioned above. How can I access the link to the google form?

    • Jennifer Foxx

      Hi BJ, I will still have it there available when the new password comes out on Monday so you can just grab it then. 🙂


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