I’ve reached a point in my policy where I typically only need to make minor tweaks here and there. But even still, I make sure that at least once a year I go through my studio policy and re-evaluate. I wanted share 10 things to think about when re-valuating your studio policies.
1- Relevancy- Relevancy plays a HUGE role in re-evaluating your policy. You may find hidden things in your policy that are simply no longer relevant. Part of being relevant is “keeping up with the times.” Does your studio policies read like they did 10 years ago?
2- Length- One thing you want to keep in mind is the length of your policy. You want to make sure you include everything that is important to you in running your business, after all, we want make sure everyone is on the same page. But if it is more like a policy “book”, it is not going to get read. My recommendation is to keep your policy down to 2 or less pages if at all possible. My policy is 2 pages, now mind you it is in #10 font…
3- Changes- Take the time at the end of the year (at least a few months prior to the new school year) to look for any changes or updates that need to be made. Sometimes the changes are big, and sometimes they are just minor tweaks. The only change I made to my policy this year was simply updating a paragraph where I give a general overview of what is included in my studio fee.
4- Consistent– Be sure your policy points are consistent with each other. You don’t want to state in your policy that you don’t give make up lessons, but then in the next sentence say that you need 24 hour notice to make up a lesson. Which leads me to…
5- Clear– Be sure your policy is clear to read. It is a good idea to have someone like a friend or spouse read through it to see if there is anything that is confusing to them. Sometimes it is just a matter of clearing up how we word something.
6- Life Changes- There is a saying, “To everything there is a season.” This is true with our policies. The circumstances in our lives change throughout the years. What may not be a big deal even 5 years ago, all the sudden is something you need to consider adjusting. And that is okay.
7- Feedback- Our studio families give us feedback constantly even when we aren’t necessarily asking for it. The trick is to recognize that feedback and consider how it might relate to your policy. You can also ask for feedback directly if you want more direction, just be careful what you ask as you may just get an answer…
8- Experience– With experience comes knowledge. With knowledge comes action. With action comes better policies. Experience plays a big role in the evaluation of our policies each year and is a big reason why re-evaluating is so important.
9- Effectiveness- In addition to experience we must consider the effectiveness of our policies. Did we make a change last year to anything? How effective was that change?
10- Improvement– There is always room for improvement in our policies. When you consider all there is to think about, our goal is to get our policy to a place where it is doing the “hard” work for us so we can concentrate on the best part of our job, teaching.
How about you? What things do you think about when re-evaluating your policy?
Do you need guidance in creating a policy and sticking to it? Check out the new course, Creating a Studio Policy and Sticking to It. Click the picture below to enroll.